Christ TREK policies

West Avenue Presbyterian Youth/Adult Ratios

When recruiting adults for the CHRIST TREK Ministry trip, be aware of the following:

1. Must have 1 adult per 6 youth.

2. Must have at least 2 adults in attendance (even if you only have 6 youth).

3. Must have 1 adult of each gender if you have both boys and girls in attendance.

4. Youth who have not completed 5th grade that attend the trip, must have a parent or an adult come making a 1:1 ratio.

5. If there is a married couple or a couple that is related, they count as 1 adult on the trip. (According to our child policy, since married couples cannot testify against one another in court).

6. There must be two adults sleeping in the same room as youth. If that cannot be done, adults will sleep in a separate room from youth.

CHRIST TREK Ministry Reservation and Cancellation Policy

Overview of CHRIST TREK Ministry program: CHRIST TREK Ministry offers weekend trips in the fall/winter/spring. Adults, college students, youth as young as sixth grade, and elementary children with their parents are all welcome. The cost of a CHRIST TREK Ministry weekend trip is $20 per person (Saturday morning through Sunday after church) Fees include trip coordination, housing, ministry site fees, and food for all meals. (except meals groups choose to eat at restaurants) All groups prepare their own breakfast and lunch meals. Shower and recreation facilities are available.

Registration Process: CHRIST TREK fills up six to twelve months ahead, so please plan accordingly! To register your group for a CHRIST TREK trip, please call or email first to find out if the dates you want are available. This will hold your spot tentatively. Fill out the Group Registration Form and send it in with a $20/person fee. We realize you may not know the exact number of people in your group, but a good estimate is helpful for planning your schedule. The number can be adjusted as your trip draws closer. Once we receive your deposit, your dates will be reserved.

Outline of required dates:

All payments are non-refundable.

Cancellation Policy: If your group must cancel, the payments paid prior to cancellation will not be refunded. The deposit that is held for a trip is only good for that particular date. If you must reschedule your trip, a new deposit is required.

Please be aware that we put a great deal of time and effort into planning each trip. Holding a spot for your group means that we will not receive revenue from groups who could not come at that time because your group was scheduled.

Security Deposit: Please include with your final payment a separate check for $100.00 to serve as a security deposit during your trip. Money will be deducted from the security deposit if the following occurs: keys and maps are lost, damage to facilities or equipment, late payments.